Yes! Even YOU can host a virtual meeting with Carolina

Virtual meetings using popular apps such as ZOOM have become popular in recent years. You can take advantage of this trend and host a meeting with Carolina.

There is a myriad of reasons for organizing and hosting a virtual meeting with Carolina. What’s yours?

A virtual meeting with Carolina is fun and easy to organize. Just follow the 6 simple steps below.

1. Gauge Interest. Network with friends to see if any would be interested in participating in a virtual meeting with a Vedic Astrology theme.
2. Determine the potential size of your audience. Carolina recommends that you have a minimum of 5 participants for the virtual meeting. This ensures that there will be a good flow of communication. She also recommends that there be a maximum of 20 participants. If there are more interested people, you can always host a second meeting to accommodate them.
3. Define Parameters. Choose a format for the meeting (e.g. presentation on a specific topic, general question-answer session covering multiple topics, etc.).
4. Establish Duration. Carolina recommends that you plan on the meeting lasting 60-90 minutes.
5. Determine what software you will use. ZOOM is a popular choice, but there are others. It is important to ensure that all participants have access to the meeting software you will use. Become familiar with the features of it so that you can effectively manage the meeting (e.g. how questions are handled).
6. Contact Carolina at carolina@astrologycarolina.com to share your ideas for the meeting and to schedule a date and time for it

Enjoy your interaction with Carolina!

Things you should avoid in order to ensure a successful meeting

• Don’t have everyone sitting together around a common screen. One of the great things about ZOOM and similar apps is the audience does not have to all be assembled in one common meeting room. They can be at different locations all over the world! Take advantage of this. Don’t just invite your neighbors. Cast a wide net to others that you know elsewhere. The meeting is much more difficult to manage when everyone is huddled around a single screen. So, it’s best to avoid this. Multiple attendees can be in the same room, but the ideal situation is for everyone to have their own screen. No more than two people should share a screen.
• Don’t have a simultaneous pot-luck dinner or similar social activity. Whenever food is involved, people tend to focus their attention on it, rather than on the speaker. If you want to have a social activity, plan it for after the virtual meeting.
• Be clear about the meeting’s policy and stick to it. You want the meeting to proceed in a smooth and orderly fashion. There are many ways to manage a virtual meeting. For example, you want to avoid having one attendee monopolize all of the time. One strategy for dealing with this is to call on another participant for their opinion about what is being discussed. This tends to break the momentum of the monopolizing individual and focuses attention on the group and its needs. Another important thing is how questions will be handled. Different software packages offer various options. Familiarize yourself with them, choose one, and stick with it.